Subject: Official Information Act request - Original Content Broadcast Guidelines Dear Television New Zealand Limited, I am interested to know if TVNZ has any guidelines or broadcast clocks detailing (particularly for made in NZ content) how long show segments must be, and the amount of time to be set aside for commercials during broadcast. You can find the original request on FYI:Strip searches in New Zealand prisons Looking for advice. Ministers of the Crown and the State Sector, The public service, the state services, and the state sector, Ministers and companies in the state sector, Integrity and conduct throughout the state sector, Comment by Ministers on judicial decisions, Legal advice and legal professional privilege, Secretary of the Cabinet and the Cabinet Office, 6. Any such Order in Council: Your feedback is very important in helping us improve the DPMC website. Taking some time to research this while writing your request can save time in the long run, as it may mean they don't need to ask you for clarification. have a different person send each request. For example, in early 2017 I sent an OIA request via Twitter to the account @pmbillenglish, which was operated by the Prime Minister at the time, Bill English. When requesting data, you should also specify how the data should be broken down. The Ombudsman's guidance note on charging says that: Please break this data down in the same way as per 1 and 2. It's also important to understand that section 9 only allows for information to be withheld if it's necessary for the given purpose, such as protecting privacy. For example, the guidelines say it may be possible to withhold information under section 9(2)(f)(iv) to maintain the confidentiality of advice tendered by Ministers or officials, if there is a concern that releasing the information would interfere with Ministers' ability to properly consider advice or information. 8.33If consideration is being given to withholding information under one of the provisions of section 9(2), section 9(1) requires that an assessment be made in every case as to whether the public interest in release outweighs the need to withhold the information. For example, by month or financial year. social media account operated by their political party, With the Leader of the National Party and the Prime Minister being the same people at the time, this may seem like splitting hairs. 1. In most cases, you should expect to have received an acknowledgement email saying that your request will be processed under the OIA. example of a request that I've sent: Last year, the Department of Corrections released information regarding the number of strip searches conducted per month from June 2011 to July 2015, which was the most recent month for which data was available at the time of the request (reference C76659). As a New Zealand citizen, I am eligible to make requests under the OIA. Department of the Prime Minister and Cabinet (DPMC), How to make an Official Information Act request, Supporting the Prime Minister and Cabinet, 1. When you make a request there, FYI handles the email correspondence between you and the agency, and keeps your request public so anyone can see what you've requested and how the agency has responded. There are fairly specific guidelines for charging for requests, which lay out what activities can and can't be charged for and how much agencies can charge for their time. Here is an extract from the general guidance they sent me on the matter: Generally, the two laws work the same, so this guide should still be useful to you. There is also an OIA Response Calculator on the Ombudsman's website. Although an official or Minister could be required, under the Act, to write down information not yet in a written form, this is simply a means of making that existing information accessible to others. 8.51Departments should consider whether the information requested of them is more closely connected with the Minister's functions (as set out in paragraph 2.22). 8.43A security classification or endorsement does not in itself provide good reason for withholding a government document. You don't need to include this, but if you're worried the agency might ask for proof of eligibility it may be a good idea. 8.26The Attorney-General when performing law officer functions is not subject to the Official Information Act. 8.34 Under section 14 of the Act, the Minister or organisation that receives a request may be required to transfer it to another Minister, department, organisation, or local authority. an accessible, searchable format. 8.40 There is no requirement to consult the Cabinet Office on the release of Cabinet material, except in the case of Cabinet material of a previous opposition administration (see paragraphs 8.133 – 8.134). Please break this data down in the same way as per 1. Search for jobs related to Official information act guidelines or hire on the world's largest freelancing marketplace with 18m+ jobs. Agencies will typically release information in PDF form. 8.47Special consultation arrangements apply to the release of Cabinet records that date from a previous opposition administration (see paragraph 8.134). Agencies can still choose to answer your request. If you're unsure what a particular clause means, have a look at the list of guidance notes published by the Ombudsman. Complaining to the Ombudsman is a much slower process than making an OIA request, so be prepared for it to take months to be resolved. Click on the highlighted sections if you're interested in why I've included a certain section, or what sort of information you might want to fill in. Taking some time to research this while writing your request can save time in the long run, as it may mean they don't need to ask you for clarification. For example, information can be withheld if it's necessary to protect someone's privacy, or a trade secret. may be made in any form and communicated by any means (including orally) These are the official guidelines for the Plain Writing Act of 2010.We developed these guidelines to help you and your agency write clearly, so your users can: Complaints to the Ombudsman should be emailed to [email protected], or you can fill out a form on their website. In addition, the Official Information Act governs the right of requesters to be given reasons for decisions or recommendations that have affected them in their personal capacity, whether the requester is an individual or a corporate entity. If an agency is asking you to pay a fee for them to release certain information, you can ask them for a breakdown of the fee. The LGOIMA also takes a break, but its one runs from the 20th of December to the 10th of January. COVID-19 helpline. You can find the original request on FYI: Requests made in December or early January will not get quick responses. However, not every agency will know this. But you don't need to read the OIA before you can use the OIA. As at 1 October 2010 the charges are inclusive of GST at 15%. The Ombudsman's guidance on the OIA for Ministers and agencies asks the question "What if a requester is not eligible". Federal plain language guidelines. The number of strip searches conducted on prisoners. At the heart of the OIA is its Principle of Availability: information shall be made available unless there is good reason for withholding it. When requesting data, you should also specify how the data should be broken down. They also have to tell you the reason why they're extending it. that should be kept in mind when analysing this information. These guidelines highlight the requirement for officials to provide full and accurate information to the Parliament and the factual and technical background to policies and their administration. Remember that the due date might be different for a request made under the LGOIMA. This comes up most often when making requests of ministers, because they also have other roles such as being a member of a political party. 8.55 Sometimes requests are directed at or affect several Ministers or departments. Please provide this information in Further guidance can also be found on its website. to respond. For example, a Minister corresponding about an electorate matter should sign as a member of Parliament. allowable by the Official Information Act was [DATE], however this date has now passed and I have not yet received a response. In response, Corrections said it would only release this information if it was paid $9,956.00 in advance. Agencies can still choose to answer your request. The guidelines are available from the Ministry of Justice website. For example, a request should be transferred if it is for information that relates to executive government decision-making functions, or for information that could, if released, prejudice the Minister’s ability to perform these functions. Where a request seeks information that is particularly sensitive or potentially controversial, the Minister should also consider advising the Prime Minister's office. Ministers must therefore ensure that staff in their offices are familiar with the legislation and have access to appropriate guidance. As a New Zealand citizen, I am eligible to make requests under the OIA. But when I followed up by inquiring with the Office of the Ombudsman they agreed with what I had been told. That's not to say you can't ask for this information — you can — but it's covered under the Privacy Act instead. accept ACT writing scores, so you may consider taking the writing section. If the person still has any concerns about the response that they receive, then they can complain to the Ombudsman under the [OIA]. You can also ask for personal information about yourself. 8.53 A department should advise its Minister if it intends to release any information that is particularly sensitive or potentially controversial, in accordance with the “no surprises” principle (see paragraph 3.22). 8.48 When considering a request, a department should consult another department when the information sought: 8.49 Departments must advise the Cabinet Office as soon as possible of any requests for Cabinet documents dating from a previous opposition administration, to allow the Cabinet Office sufficient time to undertake consultation as set out in paragraph 8.134. 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official information act guidelines

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